COMMUNICATIONS & RELATIONS ASSISTANT (UK)

About Company
EIKON Group
London, UK
Job Info
Job Status: Open
No of Vacancies: 1
Date Posted: December 12, 2019
Expiry Date: January 17, 2020
Job Type: Full Time
Job Level: Mid level
Years of Experience: 2
Salary Info
Salary Type: Negotiable
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At EIKON, we believe people do their best in a supportive, innovative and collaborative environment. Where communication is key, people care and take pride in what they do and how they do it. If you support these values, have a love for film & TV and want to be part of a globally successful, culture-driven team, then please read on.

WHY WE NEED YOU

EIKON has grown rapidly over the last five years, expanding two large facilities in London & Los Angeles and soon, Asia. Due to this continued growth, a position has evolved to support internal and external relations. Assisting in developing the culture so all employees continue to feel great about working at EIKON. We’re looking for someone who understands that the office environment, communication, and support can genuinely impact the happiness and morale of all employees.

KEY RESPONSIBILITIES

Working closely with the Global Communications & Relations Manager providing administrative support across a broad range of areas. These include HR, internal & external relationships, companywide travel and diary management.

MAIN DUTIES

  • The first point of contact for HR-related inquiries
  • Maintain/update electronic records of employees
  • Serve as point of contact with benefit vendors and administrators
  • Assist with the recruitment process by managing the recruitment inbox, advertising roles using various platforms, identifying candidates, performing reference & background checks
  • Assist with companywide review scheduling & tracking
  • Assist with the onboarding process
  • Schedule meetings, interviews, HR events and maintain agendas
  • Assist with payroll reports
  • Assist with exit interviews and documentation
  • Keep up to date with the latest HR trends and best practice
  • Companywide travel & accommodation booking and organisation
  • Travel itineraries for board members
  • Diary management for CEO & COO
  • General ad-hoc administration
  • Assist with global event planning including staff social events and client entertainment
  • Cover holiday & sickness reception duties
  • Order office supplies

SKILLS & ATTRIBUTES

  • Diplomatic, discreet & confidential manner
  • Excellent oral and written communication skills
  • Good knowledge of employment law & regulations
  • Strong understanding of general HR policies and procedures
  • Excellent interpersonal skills and the confidence to deal with people at all levels
  • A highly efficient and organised approach to your workload
  • The ability to adapt and change priorities according to immediate business needs
  • Resourceful and self-motivated
  • Enthusiastic & can-do attitude

MINIMUM QUALIFICATIONS

  • Proven experience as an HR or team assistant
  • HR qualification an advantage but not essential
  • Good knowledge of Microsoft office